This article will give you examples of the various invoice types available to you, and even give you the basics of invoice modification.

Figure 15-1


Invoice Modification


The VFP Report Designer can be used to manually modify certain invoices from within MicroBiz. Some experience with the Report Designer may be necessary for this procedure.

It is recommended that you back up any invoice forms before AND after making any modifications. MicroBiz Technical Support does not support invoice modifications, and the only assistance available may be restoring the forms to their original state.

The invoice form files are found in your local files path (default is C:\BizWin) with the file extensions of .FRT and .FRX. Not all invoice forms are available for modification. Here is a table of invoice forms that you are able to modify:

Invoice #

Invoice Name

File Name

1

Standard

INV80

2

Form LaserOne 30521

INV80D

3

Form LaserOne 30511

LO30511A

5

40-col. w/o header

INV40

6

New 40-column with Signature & Barcoded Invoice#

INV40H

10

MicroBiz Form 30511 (NEBS 12344)

MBZ30511

13

NEBS 9059

INV9059

18

Yet Another Standard Blank (Prettier!)

JBINV80

20Yet Another Standard Blank Service InvoiceJBSRVCE1

Figure 15-2

To begin modifying an invoice, open the Command Window from the Main Menu by choosing Management | Custom System Settings | Transaction Settings | Security Tab | Command Window.
When using the Command Window, the first command to enter should be "CLOSE DATA ALL" (without quotes). To load the desired invoice, type "MODIFY REPORT FILENAME", where "FILENAME" is the file name of the invoice form desired.
From here, many things can be added, removed, rearranged, etc. This is an advanced FoxPro feature that should not be used by most end users, but is available to those with experience with such things. Again, MicroBiz Technical Support does not support invoice modification. Customizations can be arranged through our sales department at 702-749-5353.


Selecting Invoices

There are two setup screens in MicroBiz where you can choose your invoice type.

  1. Hardware Settings –Management | Custom System Settings | Hardware and Printer Settings | Printers tab.
    • This setup window allows you to configure your printers and select the invoice types (see Figure 15-3 below).
  2. Print Settings –Management | Custom System Settings | Print Settings | Invoice tab
    • This setup window allows you to configure the majority of your invoice settings and, of course, select the main invoice type desired (see Figure 15-1 above).


To select an invoice type from Hardware Settings

  1. From the Main Menu, choose Management | Custom System Settings | Hardware Settings, Printers tab.
  2. Click on the button underneath the "Default Invoice Types" text
    (usually the big button just to the right of "Browse" on the Receipt#1 line).
  3. From the drop-down menu, select the desired invoice type, then click okay.

Figure 15-3


    • You may be notified about potential printing issues with the selected invoice type. If so, click OK to continue.
    • Click on the Save button at the bottom of the screen to finalize the configuration.


To select an invoice type from Print Settings

  1. From the Main Menu, choose Management | Custom System Settings | Print Settings.
  2. Click on the Browse Invoice Type button in the upper-right.
  3. From the drop-down menu, select the desired invoice type, then click Save.
    • You may be notified about potential printing issues with the selected invoice type. If so, click OK to continue.
  4. Click on the Save button at the bottom of the screen to finalize the configuration.