The Stock tab is where you manage an item's grouping (by Department, Style, etc.) and quantity settings.


Figure 6-5


  • Bin Number – This is used to group items by their physical location.
    MicroBiz can print Bin Labels (similar to "shelf tags"), which you can use to mark actual bins that contain your items, or place on a shelf instead of labeling each item.
  • Department –This is a way of grouping products, services, etc. so you can better track your sales and inventory figures.
    • Click on the Edit button to manage your Departments.
  • Style, Size, Color – Additional methods of grouping your inventory.
    • Click on the Edit buttons to manage each of these categories.
  • Weight – You can specify the weight of this item here, if needed.
  • Quantity in Stock – This displays the current number of this item you have in stock.
    • Once the item is entered into your inventory, you should not manually edit this figure from here unless it is absolutely necessary.
    • The quantity should normally go down as items are sold, and should normally go up as you receive more using the Purchase Orders feature.
  • Quantity per Case – This is only used for items that are ordered by case.
  • Reorder Level – The number entered here can be used to trigger Purchase Orders.
    • For example, if the Reorder Level for a certain product is set to 10 and I have exactly 10 in stock, I can create a Purchase Order based on the Reorder List for items matching the Reorder Level and this product will automatically appear on the order.
    • See  Purchase Orders for more details on this process.
  • On Order – This displays the current number of this item on order (the total quantity in all outstanding Purchase Orders).
  • Date Expected – Displays the date you should receive more of this item based on any outstanding Purchase Orders, if applicable.
  • Normal Stock – This field represents the minimum quantity of this item you would like to have on-hand at all times.
    • This field is critical if you use the Re-order List feature of the program.
  • Quantity Committed – The quantity of this item you have on hand, but committed to an IIP, Layaway, etc.
  • Quantity Backordered – Displays the quantity of this item that is currently on Backorder.
  • Prompt for Price – With this option checked, you will be prompted to confirm/edit the price each time the item is loaded to the Front Register.
    • This is useful for items that may vary in price, like certain services, or for items with frequent price changes.
  • Print Barcode Labels – This option is on by default, but you can uncheck it to disallow the printing of barcode labels (this is set for each inventory item).
    • If this box is checked, barcodes will be printed out for this item when a purchase order is received and you choose to print barcodes.
  • Print Bin Labels – Similar to the above setting, you can disallow printing of bin labels for the currently selected item.
    • When bin labels are requested, a label will print for each inventory item where this box is checked
  • Allow Backorders – If "Allow Backorders on Invoices" under Management | Custom System Settings | Global Settings is enabled, you can exclude the ability to backorder on certain items by unchecking this option.
  • Sold by Weight –With this option enabled, MicroBiz will prompt you to enter the weight of the item each time it is loaded to the Front Register.
    • The weight will appear as quantity on the Front Register.
  • Order by Case –Check this option if the currently selected item is ordered by the case.
    • Used in conjunction with the "Quantity per Case" setting.