Product Data Fields – Stock tab

The Stock tab is where you manage an item's grouping (by Department, Style, etc.) and quantity settings.


  Figure 6-5


  • Bin Number – This is used to group items by their physical location.
  • MicroBiz can print Bin Labels (similar to "shelf tags"), which you can use to mark actual bins that contain your items, or place on a shelf instead of labeling each item.
  • Department –This is a way of grouping products, services, etc. so you can better track your sales and inventory figures.
    • Click on the Edit button to manage your Departments.
  • Style, Size, Color –Additional methods of grouping your inventory.
    • Click on the Edit buttons to manage each of these categories.
  • Weight – You can specify the weight of this item here, if needed.
  • Quantity in Stock –This displays the current number of this item you have in stock.
    • Once the item is entered into your inventory, you should not manually edit this figure from here unless it is absolutely necessary.
    • The quantity should normally go down as items are sold, and should normally go up as you receive more using the Purchase Orders feature.
  • Quantity per Case – This is only used for items that are ordered by case.
  • Reorder Level –The number entered here can be used to trigger Purchase Orders.
    • For example, if the Reorder Level for a certain product is set to 10 and I have exactly 10 in stock, I can create a Purchase Order based on the Reorder List for items matching the Reorder Level and this product will automatically appear on the order.
    • See article on Purchase Orders for more details on this process.
  • On Order – This displays the current number of this item on order (the total quantity in all outstanding Purchase Orders).
  • Date Expected – Displays the date you should receive more of this item based on any outstanding Purchase Orders, if applicable.
  • Normal Stock –This field represents the minimum quantity of this item you would like to have on-hand at all times.
    • This field is critical if you use the Re-order List feature of the program.
  • Quantity Committed – The quantity of this item you have on hand, but committed to an IIP, Layaway, etc.
  • Quantity Backordered – Displays the quantity of this item that is currently on Backorder.
  • Prompt for Price –With this option checked, you will be prompted to confirm/edit the price each time the item is loaded to the Work Screen.
    • This is useful for items that may vary in price, like certain services, or for items with frequent price changes.
  • Print Barcode Labels –This option is on by default, but you can uncheck it to disallow the printing of barcode labels (this is set for each inventory item).
    • If this box is checked, barcodes will be printed out for this item when a purchase order is received and you choose to print barcodes.
  • Print Bin Labels –Similar to the above setting, you can disallow printing of bin labels for the currently selected item.
    • When bin labels are requested, a label will print for each inventory item where this box is checked
  • Allow Backorders – If "Allow Backorders on Invoices" under Management, Customize, Global Settings is enabled, you can exclude the ability to backorder on certain items by unchecking this option.
  • Sold by Weight –With this option enabled, MicroBiz will prompt you to enter the weight of the item each time it is loaded to the Work Screen.
    • The weight will appear as quantity on the Work Screen.
  • Order by Case –Check this option if the currently selected item is ordered by the case.
    • Used in conjunction with the "Quantity per Case" setting.